Chi tiết tuyển dụng

Tuyển dụng Executive Assistant

Địa điểm tuyển dụng: Hà Nội
Mức lương: Thỏa thuận
Tin xác thực Lượt xem: 118

Thông tin tuyển dụng nhanh

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Yêu cầu bằng cấp: Không yêu cầu

Số lượng cần tuyển: 0

Hình thức làm việc: Toàn thời gian cố định

Chức vụ: Trưởng Nhóm

Yêu cầu giới tính: Không yêu cầu

Mô tả công việc

Provides core administration, communication, programme management and fund-raising support to Country Director to enable efficient management of the ActionAid Vietnam
Key responsibilities / accountabilities Key performance indicators
1. Provides desk support to ActionAid Vietnam Country Director (CD)  All incoming mails and correspondence, respond and correspondence as designated by CD are scrutinized, reported and updated to CD as appropriate.
- CD’s travel and schedule including appointments and other travel related arrangements (visas and other logistics) are well prepared.
- Follow-up and communication with CD, on comments/suggestions sought by CD with management team and other related parties according to their deadlines are well managed.
- Filing systems for documents within CDO are up-to-date, correct and flexible.
- Participation in external events/meetings as requested by CD is done with debriefing reports.
- Efficient administrative coordination with the various departments and regional offices of AAV is ensured.
- CD’s responsible tasks and events (national, regional, international) are well monitored.
- Effective communication within CDO is properly done.
- Connection between CDO and the Asia Regional Office, AAI Global Secretariat and other members of the federation is well handled.
- Effective and confidential secretarial support is provided to CD.
- Accurate and timely minutes/briefs of meetings summoned by CD and support to hold such events are fully provided.
- CD’s appointments are coordinated and kept updated at all times to CD.
- All telephone calls to CDO and visitors to CDO are properly handled.
2. Is responsible for Grant Management and linking up with external networks  CD’s communication with the partners is well supported.
- Contract and MOUs - as and if required by CD are well prepared.
- Follow-up with partners on the output and outcome of the projects is properly handled.
- Partners’ projects and outputs are monitored and updated to CD.
3. Monitors CDO’s annual budget  Support to CD for the preparation of the three-year plans and annual Plans and Budgets for CDO is provided as required.
- The implementation and update of the above stated plans and budgets are regularly monitored and informed to CD.
- The quarterly financial report to Asia regional secretariat is reviewed before sending to CD for final verification and signature.
4. Provides relevant information  Draft summary or briefing paper of documents as per given guidelines as requested by the CD is well prepared.
- Updates on reports, proposals and such documents coming to CDO are punctually done.
- Internal and external requests on information on AAV, Asia Region and AAI are provided as per request.
- Field visit is fully done when being required to observe and gather information for updated programme knowledge.
- Involvement in programme work with an aim to increase programme knowledge as appropriate.
5. Office Admin Support  Office Admin Desk is taken full care of in absence of Office Admin staff.
- Cooperation with Office Admin staff is ensured providing effective Admin support to the organization.
6. Supports the nationalization of ActionAid Vietnam  Participation in relevant tasks assigned is ensured to support the operation of the Aid for Social protection Program Foundation Vietnam (AFV), the strategic partner of AAV.
- Assistance is provided for the smooth transition of ActionAid Vietnam in the nationalization process.
7. Safety & Security  The Safety and Security Plan, Procedures and guideline by AAI and AAV are followed.
- The safety and security procedures for staff are implemented.
- Risks for staff safety and security are reported timely to Security Focal Person or Head of Department.
8. Other tasks  Support to organize CD’s Teleconference is properly provided when required.
- Communication between AAI and International secretariat office is well facilitated.
- Other tasks as required by line manager are well performed.

Quyền lợi được hưởng

- Competitive salary and bonus
- Social insurance, health insurance, unemployment insurance according to Labor Laws
- Professional, dynamic working environment

Yêu cầu công việc

- Bachelor’s degree in social development, media, communication or relevant fields
- Minimum of five years’ experience in administrative management including secretarial support
Technical knowledge/skills
- Excellent interpersonal, facilitation, communication, negotiation skills
- Excellent English and Vietnamese language skills including the ability to compose, edit, analyse and report on complex information and matters
- Ability to maintain confidence, take initiative, liaising and problem solving
- Prepare annual departmental budget
- Excellent computer skills including spreadsheets, word processing, presentations
- Sound understanding and perspective of the development context globally and locally
- Advanced level of English and Vietnamese
- Integrity and stamina
- Solutions seeking and promptly responsive
- Team worker and committed to a collaborative approach
- Process and value driven but also results and quality oriented.
- Self-motivated and positive attitude
- Ability to work in a multicultural work environment
- Result oriented and accountable
Adherence to
- Human Rights Based Approach and Participatory Approach to work and behavior
- Poverty and injustice eradication
- Gender sensitive and responsive

Yêu cầu hồ sơ

- Sơ yêu lý lịch

- Đơn xin việc

- Các giấy tờ liên quan

Thông tin liên hệ

Người liên hệ:

Địa chỉ: Tầng 5, tòa nhà 127 Lò Đúc, Hai Bà Trưng, Hà Nội

Hạn nộp hồ sơ: 04/04/2019

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