Chi tiết tuyển dụng

Tuyển dụng Executive Assistance Cum General Admin Supervisor

Địa điểm tuyển dụng: Hà Nội
Mức lương: Thỏa thuận
Email:
SĐT:
Tin xác thực Lượt xem: 89

Thông tin tuyển dụng nhanh

Kinh nghiệm: Chưa có kinh nghiệm

Yêu cầu bằng cấp: Không yêu cầu

Số lượng cần tuyển: 0

Hình thức làm việc: Toàn thời gian cố định

Chức vụ: Thực tập sinh

Yêu cầu giới tính: Không yêu cầu


Mô tả công việc

1. Act as Executive Assistant
• Responsible for communicating with internal and external individuals/entities to coordinate the Country Director’s schedule, appointments, reservations and travel arrangements.
• Assist with the inquiring, receiving, processing of documentation and internal communication of the Country Director
• Plan and organize meetings with other senior executives; work closely with other members to assure Country Director’s preparations for such meetings
• Manage multiple projects as assigned by the Country Director and follow-up on matters discussed
• Responsible for administrative activities such as:
- Taking phone calls
- Filing & maintaining personal and business files
- Preparing agendas for Country Director and Board meetings
- writing or preparing reports
- organizing and scheduling meetings and compiling meeting minutes
- reviewing incoming messages to determine their significance
- making travel arrangements for Country Director
- conducting research, preparing correspondence
- Note taking & document creation
- Greeting guests coming to Country Director’s office
• Any other duties as assigned.
2. General Administrative support
Supervise day-to-.day operation of the administrative department and staff members to control overall admin service efficiently and effectively including:
• Developing, reviewing, improving and implementing administrative systems, policies, and procedures and ensuring operation adhere to these policies and regulations.
• Ensuring office is stocked with necessary supplies and all equipment is working and properly maintained.
• Planning, scheduling, and promoting office events, including meetings, conferences and training sessions.
• Interact with other team leaders in managing the entire administrative operations
• In charge of or in collaboration with HR and Communication teams to organize events and teambuilding session including staff retreat for the organization.
• Develop inventory control management system; monitor and manage office assets and inventory of Office supplies/renovation, office equipment maintenance
• Logistic supports include transportation arrangement, visitor arrangement, events organization,
• Government document application: visa, work permit, organization registration
• Reception area and office security
• Recruit and train personnel and allocate responsibilities in admin team
• Assess staff performance and provide coaching and guidance to ensure maximum efficiency
• Monitor costs and expenses to assist in budget preparation
• Assist and support front desk management in handling visitors and clients.
• Develop logistics in organizing records, files and statements in an effective manner
• Take charge of Attendance record and check leave card to made report to HR team for cross – check

Quyền lợi được hưởng

- Negotiable, commensurate with qualifications and experience
- Social insurance, health insurance, unemployment insurance according to Labor Laws
- Premium Health Care & Health Check Annually

Yêu cầu công việc

Qualifications
• BA in business administration, management or relative field
Experience
• At least 3 year working experience in Admin Management and training in MNCs or proven experiences as Administrative Supervisor
• Experienced in assisting Board of management team
• Familiarity with facilities management principles
Skills
• Approachable, nice but firm
• Excellent Communication and Interpersonal skills, networking skills and confidence in developing new relationships with different stakeholders
• Excellent planning and organizing skills, multiple tasking abilities
• A team player with leadership skills
• Analytical mind with problem solving skills
• Careful and attention to details
Attitude / Motivation
• Results and quality driven
• Outgoing personality
• Highly motivated and able to work long hours
• Honest and accountable

Yêu cầu hồ sơ

- Sơ yêu lý lịch

- Đơn xin việc

- Các giấy tờ liên quan

Thông tin liên hệ

Người liên hệ:

Địa chỉ: Unit 305 - 308, A1 Building, Van Phuc Diplomatic Compound, 298 Kim Ma, Ba Dinh, Hanoi

Hạn nộp hồ sơ: 15/09/2019


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